Procedure and Documents:
Documents Required for Company Registration
During the process company registration entrepreneurs need know about the list of documents required for the process.
Directors: Indian Nationals
The following documents are mandatory for Indian Nationals for incorporation of company in India:
| Identity Proof |
Copy of PAN Card |
| Address Proof: |
The address proof submitted must have the name of the Director as mentioned in the PAN Card and the most current address of the Director. Further, the document must also not be older than 2 months.
- Passport
- Election Card or Voter Identity Card
- Ration Card
- Driving License
- Electricity Bill
- Telephone Bill
- Aadhaar Card
|
| Residential Proof: |
A residential proof must be submitted during the incorporation of the Company to validate the current address of the Director. The following documents are acceptable residential proof:
- Bank Statement
- Electricity Bill
- Telephone Bill
- Mobile Bill
|
Director: Foreign Nationals
The following documents are mandatory for Foreign Nationals for incorporation of company in India:
| Passport : |
In case of Foreign Nationals, Passport is a mandatorily required as a proof of identity. The Passport must also be Notarized or Apostilled in the country it was issued. In case the document is in foreign language, then it must be translated by an official translator to English and notarized or apostilled.
Further, if the Passport does not contain date of birth of the holder, then an additional document indicating the date of birth of the Director must be provided, duly certified or attested or notarized or apostilled.
|
| Address Proof: |
In addition to the Notarized or Apostilled Passport copy, the proposed Director must submit an address proof which is also notarized or apostilled. The address proof submitted must have the name of the Director as mentioned in the Passport and the most current address of the Director.
Further, the document must also not be older than 1 year for foreign nationals. The following documents are acceptable address proof for Foreign Nationals.
- Driving License
- Residence Card
- Bank Statement
- Government issued form of identity containing address.
In case the document is in a foreign language, then it must be translated by an official translator and notarized or apostilled.
|
| Residential Proof: |
In addition to the address proof, a residential proof must be submitted during the incorporation of the Company to validate the current address of the Director. As applicable for address proof, the residential proof must also contain the name of the Director as mentioned in the Passport and must not be older than one year. The following documents are acceptable residential proof:
- Bank Statement
- Electricity Bill
- Telephone Bill
- Mobile Bill
In case the document is in a foreign language, then it must be translated by an official translator and notarized or apostilled.
|
Registered Office Proof
In addition to the above documents, a proof must be provided to validate the registered office address of the Company. The following documents must be submitted as proof of registered office during the company registration process or within 30 days of incorporation of the company.
| Proof (1) |
Proof (2) |
|
The registered document of the title of the premises of the registered office in the name of the company;
OR
The notarized copy of lease / rent agreement in the name of the company along with a copy of rent paid receipt not older than one month;
|
Utility Bill (Name mentioned in the Electricity Bill or Gas Bill or Water Bill or Property Tax Receipt or Sale Deed) which is not older than two months.
OR
NOC from Landlord as declaration giving authority to use the primes for registered office purpose;
|
Individual Shareholder: Indian National or Foreign National
The identity and address proof as mentioned above must be submitted for all the shareholders of the Company (i.e., subscribers to the Memorandum of Association (MOA) and Articles of Association (AOA).
Corporate Shareholder:
In case one of the subscribers to the MOA and AOA is a Corporate (Company, LLP, etc.,), then Certificate of Incorporation of the Body Corporate must be attached along with the resolution passed by the Body Corporate to subscribe to the shares of the company under incorporation.
In addition to the above proofs and documents, a number of documents like INC-9, MOA, AOA would be drafted by a Professional. These legal documents made specifically for the incorporation must be signed and notarized by the promoters of the Company.